Organize and Share Media with Collections

* Formerly known as groups

Collections allow you to organize and share multiple pieces of media with others.

Share a Collection of Videos

Create a collection to organize media and share with an organization or group using TechSmith Knowmia.

Collections offer the following benefits:

  • Share a group of media via a URL link.
  • Add media to multiple collections without duplicating media.
  • Set viewing and editing permissions per member in the collection.

Create a New Collection

  1. Click the My Library tab.
  2. Click the + icon next to My Collections.
  3. The Create New Collection dialog appears. Enter a name for the collection.
  4. Select a privacy level from one of the following options:
    • Only people with the link - Anyone on the internet with a link can view. Hidden from public search engines.
    • By invite only - Only those invited by the collection's managers can see and follow this collection.
  5. Click Create.

Knowmia creates a new collection in your library.

Add Media to a Collection

Add media to a collection in one of the following ways:

  • In My Library, click the  icon on a piece of media and drag it to the desired collection name.
  • In My Library, click the  icon on the media and select Share to Collection. Select a collection from the dropdown and click Share Media to Collection.
  • Navigate to My Collections and select the collection folder which contains the media. Click the Add media button. Select Import from Knowmia URL or Import from Youtube URL. Paste URL in the dialog that appears. Click Submit.

Remove Media from a Collection

Navigate to My Collections and select the collection folder which contains the media. Click the  icon on the media and select Remove.

Note: If you delete the media from My Library, it is automatically removed from the collection.

Share a Collection

Share media in a collection in one of the following ways:

  • Click the collection context menu and select Share. Copy the URL to paste in another location.

      

  • Navigate to My Collections and select the collection folder. Click the Share button. In the new dialog, click Copy to copy the URL to share.

Join a Collection

When you receive a shared collection link, you can click that link to view a collection in a web browser. Depending on the level of permissions set, you may need to sign in.

  1. To join a collection, open a shared link in a web browser.
  2. Sign in to Knowmia.
  3. Click Join to Follow.

Knowmia adds the collection to My Feed and you are added as a member of the collection. You receive an email notification when new media is added to the collection.

Customize Collection Settings and Permissions

Knowmia offers several options including privacy and sharing to customize a collection.

Collection Privacy

  1. Select a collection under My Collections.
  2. Click the Settings option.
  3. Enter a new name for the collection if desired.
  4. Select a privacy level from one of the following options and click Apply:

    • Only people with the link - Anyone on the internet with a link can view. Hidden from public search engines.
    • By invite only - Only those invited by the collection's managers can see and follow this collection.
  5. Select one of the following Default Collections Permissions options for all members and click Apply:
    • Contributor - View media and members, add media to the collection, and remove their own media.

    • Participant - View media and member list

Note: To allow different levels of access for specific members, see Members and Permissions.

Members and Permissions

Set permissions for collection followers. Viewers join collections and get notified when new content is added.

  1. Select a collection under My Collections.
  2. Click the Members option.
  3. Click to select member(s) whose permission you wish to change.
  4. Click Remove Users to delete member(s) if desired.
  5. Select a role from the Set Role to dropdown from one of these options:

    Manager - View media and members, add and remove members and permissions, add media to the collection, and remove all media.
    Contributor - View media and members, add media to the collection, and remove their own media.
    Participant - View media and member list.

  6. Click Apply.

All Tutorials

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