Assigning a Caption Editor

TECHSMITH RELAY

With TechSmith Relay, you can assign other users to caption your videos for you. Follow the tutorial below to see how it's done.

Media accessibility is becoming increasingly important with each passing day. We know you may not always have time to caption your videos yourself, but perhaps your organization has designated individuals to help with video captioning. Or maybe you have a teaching assistant or trusted student willing to help you out. In any case, TechSmith Relay makes it easy for you to assign caption editors for your videos.

You can assign videos for captioning from either the video view page or the Activity tab.

Assign a Caption Editor from the Video View Page

  1. Log into TechSmith Relay. Then, from your media library, select the video you’d like to assign to someone else for captioning.
    screenshot of a TechSmith Relay library with one video highlighted
  2. On the video view page, select Closed Captioning.
    screenshot of the TechSmith Relay video view page with the Closed Captioning options highlighted

    Note: The Closed Captioning options are not available for videos added via YouTube.
     
  3. Click the Add Assignee button.
    Screenshot of the Closed Captioning video options with the Add Assignee button highlighted

    A dialog box will appear. Enter the email address* of the user you’d like to assign as the caption editor. If you'd like to generate speech-to-text captions, check the option below the email address field. Then click Apply.
    Screenshot of Add/Change Assignee dialog

    *The assignee must already have a TechSmith Relay account to be assigned videos for captioning. They will receive an email letting them know a video has been assigned. If you choose to generate speech-to-text captions, the assignee will receive a separate email when the generated captions are ready for review. 

     

If you’d like, you can use your Activity view to monitor the status of your video captions:
screenshot of the Activity tab in TechSmith Relay with a single video entry highlighted
For more on the Activity tab, see below.

 

Assign a Caption Editor from the Activity Tab

Log in to TechSmith Relay. Then choose Activity from the main navigation bar.
Screenshot of the main TechSmith Relay interface with the Activity tab highlighted

1. Select the video(s) you want to assign to a specific user for captioning.

2. Under the Actions menu, select Add/Change Assignee.

3. Click Apply.

Screenshot of the activity view with various parts of the interface highlighted

 

A dialog box will appear. Enter the email address* of the user you wish to assign the selected videos. Then click Apply.
Screenshot of the Add/Change Assignee dialog box
*The assignee must already have a TechSmith Relay account to be assigned videos for captioning. They will receive an email letting them know videos have been assigned.
 

 

The assignee’s name will appear next to the specified video(s) in the Activity tab.
Screenshot of a video in the Activity list, with the assignee highlighted
Note: Each video may only have one assignee. Assignees can also be added and removed by Caption Admins and Site Admins.
 
 

Removing Assigned Users

  1. From the Activity tab, select the video(s) you want to remove the assigned user from.
  2. Under the Actions menu, select Remove Assignee.
  3. Click Apply.
    Screenshot of the Activity view with the Remove Assignee option selected in the drop down menu

    A dialog box will appear. Click Remove to remove the assignee (or Cancel if this was done in error).
    Screenshot of the Remove Assignee dialog box

All Tutorials

This is the complete list of our tutorials and guides for TechSmith Relay users and administrators.

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