Media Sharing and Privacy Settings

TECHSMITH RELAY

Your TechSmith Relay website is built for sharing images and videos with others in your organization. How and with whom your media is shared is up to you. Read on to learn more about sharing options and privacy settings.

Change Media Privacy Setting

TechSmith Relay has several different levels of access that can be applied to individual pieces of media. To change these settings:

  1. From your TechSmith Relay site, visit your Library tab and click the thumbnail of the image or video you’d like to change the settings for. This will open the media for viewing and editing.
  2. Click the privacy icon to expose the available settings.
    screenshot of media view page, privacy button called out
  3. Choose your desired setting.
    Only You selected from privacy dropdown options

Here’s a detailed explanation of each setting:

Anyone with the link*

Apply this setting when you’d like the content (including quizzes) to be accessible even to those outside of your organization. It’s useful when you need to make media available to viewers who do not have TechSmith Relay accounts, such as parents in a school district or clients in a business environment.

*This setting may not be available to your organization. See your TechSmith Relay administrator with questions regarding public content. He or she may have other options available.

Anyone from your organization

This setting requires viewers to log into your TechSmith Relay instance before viewing. Media with this setting will show up in search results when users search for content in your instance. This media will also be displayed on your profile page when viewed by others.

Anyone from your organization with the link or in groups it’s shared with

This will require viewers to log in to your TechSmith Relay website before viewing. Media with this setting will NOT show up in search results or be displayed to others on your profile page. However, media with any setting (including “Only you”) can still be viewed by TechSmith Relay administrators. Use this setting when you want to gradually make media available, or as a personal archive.

Only you

This is the closest you can get to having your media completely private. Media with this setting will not appear in search results or on your public profile page. However, it can still be viewed by TechSmith Relay administrators. Use this setting when you want to gradually make content available, or as a personal archive.
 


Sharing Your Media

There are several ways to share your media hosted on TechSmith Relay. For example, you might send a direct link to a colleague, or share a formal lesson with a group of students. This tutorial explains these sharing options.
screenshot of Share menu expanded

Share to a group

Groups are a great way to organize content and deliver images and videos to targeted audiences. To share to one of your groups:

  1. Visit your Library tab and click the appropriate image or video thumbnail.
  2. Choose Share > Share to a group
  3. Select the groups you would like to share the media with, and then click Done.
    arrow pointing to Done button in Share to group dialog

Get embed code

Media hosted on TechSmith Relay can be embedded anywhere that accepts HTML embed code, such as a blog or LMS course page. To get the embed code:

  1. Visit your Library tab and click the appropriate image or video thumbnail.
  2. Choose Share > Get embed code.
  3. Copy the provided embed code to your system clipboard.
    Tip: The default embed size could be too large for your intended destination. You may want to adjust the width or height attributes before copying the code.
    embed code dialog
  4. Paste the copied embed code into any HTML editor, and then publish to the web.
    If your media access is not set to “Anyone with the link,” viewers will be prompted to sign in with their TechSmith Relay account before accessing.
    sign-in dialog with blue sign in button

Get a link

As long as your media is not set to “Only You”, a direct link is an efficient way to share it with others.
Here's the Link dialog
While viewing an image or video, there are three ways to obtain a sharable link:

  • Copy the link directly from the browser address bar.
  • From the media view page, choose Share > Get a link.
  • From the Library view page, click the settings gear on the media you want to share, then choose Share to copy the URL.

 

All Tutorials

This is the complete list of our tutorials and guides for TechSmith Relay users and administrators.

Looking for TechSmith Relay (Self-Hosted) tutorials? We've got those, too.