Share in Collections

Learn how to create a collection to share a set of media and provide the latest updates to your team.

3D Screencast icon

In this tutorial:

Collections Overview

Create a collection to share a set of media with your audience.

Benefits of collections:

  • Share media with a single link rather than many individual links.
  • Allow others on your team to contribute and upload content to the collection.
  • Viewers can opt in to follow a collection and automatically receive notifications when new media is added.

Tip: Folders vs. Collections

Folders are for organizing media in your Screencast Library. Collections are for sharing sets of media with your team or others. To learn about folders, see Manage Content in Your Library.

Consider setting up collections for the following types of situations:

  • Recorded meetings and updates for your team
  • Draft material for client feedback
  • Project updates for stakeholders

Create a Collection

  1. In the Screencast Library, click the + icon next to Collections.
    Collections section with cursor hovering over the plus sign
  2. The Create Collection dialog appears. Enter a name for the collection.
  3. Select a privacy level:
    • Only people with the link: Anyone with a link can view. The collection is hidden from public search engines.
    • Only you: No one else can view the collection. You must be signed in to your account to access it.
  4. Click Create.

Screencast creates a new collection.

Add Media to a Collection

Add media to a collection by completing any of the following:

  • In My Library, click the checkboxes to select the desired media to include in the collection.
    media checkbox
    Click the Share to Collection button. The Share to Collection dialog appears. Select a collection from the dropdown and click Submit.
  • In My Library, click the More media options icon icon on the media and select Share to Collection. Select a collection from the dropdown and click Submit.

Share a Collection

Copy a link to share all media in the collection with others.

  1. Click the More media options icon icon next to the collection and select Share.
  2. Set the privacy to Only people with the link.
  3. Click the Copy button to copy the URL to the clipboard to paste into another location.

Join a Collection

If someone shares a link to a collection with you, you can view the content without an account.

You can also join the collection to follow it. When you follow a collection:

  • The collection appears in the Collections list.
  • New content appears in Recently Added.
  • If you have Notifications enabled for the collection, you receive an email when new content is added.

Note: To turn off email notifications for a collection, open the collection and click to disable the Notify button.
Disable Notify button

To follow a collection:

  1. Open the shared collection link in a web browser.
  2. Sign in to Screencast.
  3. Click the Join to Follow button.

Manage Access to a Collection

After a viewer joins a collection, the content owner can manage which members can view, contribute, or manage the content within the collection.

  1. In the Screencast Library, click to select the collection.
    Collections section with a collection name highlighted
  2. Click the Manage button.
  3. To change a member’s permissions, complete one of the following:
    • Click the dropdown for the member and select an option:
      • Manager: Manages members, can add or remove any media, and controls the collection privacy settings.
      • Contributor: Can view the collection, add media, and remove their own media.
      • Participant: Can only view the collection.
    • Click Remove member icon icon to remove a member.
  4. Click Save.

Remove Media from a Collection

  1. In the Screencast Library, click to select the collection.
    Collections section with a collection name highlighted
  2. Click the Remove member icon icon on the media to remove.
  3. A prompt appears. Click Remove to remove the media from the collection.
    Media removed from a collection still appears in the content owner’s Screencast Library.